Here are some tips for responding to an email about rescheduling a meeting:
Acknowledge the Change Request Politely
• Thank the sender for reaching out to reschedule. This shows professionalism.
• Express your understanding of needing to reschedule. You never know what someone’s reason may be.
Check Your Schedule
• Take a look at your calendar before responding.
• See if the new proposed time works for you or not. Don’t leave them hanging!
Propose Alternatives If Needed
• If the new time doesn’t work, suggest some alternatives that fit your schedule.
• Provide a few options, like an earlier/later time on the same day or a different day altogether.
Confirm the New Meeting Details
• Once you’ve agreed on a new time, confirm the updated meeting details.
• Recap the new date, time, location, agenda if needed – this avoids any miscommunication.
Follow Up Closer to the Date
• Send a meeting confirmation closer to the new date.
• This reminds all participants that the meeting was rescheduled.
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