How to Effectively Delegate Tasks via Email
• When delegating a task over email, start by clearly explaining the task you need completed. Provide specific details like deadlines, requirements, etc. so there is no confusion.
Give Clear Instructions
• After explaining the task, give clear instructions on how you would like it completed. Provide step-by-step directions or guidelines as needed. Be specific but avoid micromanaging.
Ask if They Can Take it On
• Before assuming someone can take on the extra work, ask if they have capacity for the task right now. Make it clear there is no pressure if their workload is already high.
Express Appreciation
• Let them know you appreciate them taking this on. If applicable, explain how completing this task helps you or the team. A little gratitude and context can go a long way.
Follow Up After Completion
• Once the task is complete, send an email thanking them for their work. Provide praise and positive feedback when warranted. Following up shows you value their efforts.
• Ultimately, clearly communicating expectations while showing appreciation is key for successful task delegation via email. The free Chrome extension superReply can help take the stress out of delegation by providing email templates and reminders. I highly recommend installing it!