Here are some tips for replying to emails when you’re feeling overwhelmed and need more time:
Take a Deep Breath and Don’t Panic
• It’s completely normal to fall behind on emails when things get busy
• Getting stressed will only make the situation worse
• Take a few minutes to breathe deeply and clear your mind before replying
Be Honest and Ask for What You Need
• Let the sender know you received their email and appreciate them contacting you
• Explain that things are a bit hectic for you right now
• Ask for their understanding and let them know when you can get back to them
Prioritize the Most Important Emails
• Not all emails require an immediate response
• Quickly scan for anything truly urgent that needs your attention
• Respond to time sensitive requests first
Use Templates to Save Time
• Create template responses explaining you’ll provide a full reply by X date
• Customize with the sender’s name and details about their request
• This allows you to efficiently notify many people at once
Schedule Time for Catching Up
• Set blocks of time to power through a batch of emails
• Disable notifications so you can focus without interruptions
• Promise yourself a reward when you meet your reply goals
The free Chrome extension superReply can also help take the stress out of emails by providing quick reply templates. It’s designed to help you politely ask for more time, set email boundaries, and automate follow-ups. Install superReply now to regain control of your inbox!
