How to reply to an email when swamped and need more time

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Here are some tips for replying to emails when you’re feeling overwhelmed and need more time:

Take a Deep Breath and Don’t Panic

• It’s completely normal to fall behind on emails when things get busy
• Getting stressed will only make the situation worse
• Take a few minutes to breathe deeply and clear your mind before replying

Be Honest and Ask for What You Need

• Let the sender know you received their email and appreciate them contacting you
• Explain that things are a bit hectic for you right now
• Ask for their understanding and let them know when you can get back to them

Prioritize the Most Important Emails

• Not all emails require an immediate response
• Quickly scan for anything truly urgent that needs your attention
• Respond to time sensitive requests first

Use Templates to Save Time

• Create template responses explaining you’ll provide a full reply by X date
• Customize with the sender’s name and details about their request
• This allows you to efficiently notify many people at once

Schedule Time for Catching Up

• Set blocks of time to power through a batch of emails
• Disable notifications so you can focus without interruptions
• Promise yourself a reward when you meet your reply goals

The free Chrome extension superReply can also help take the stress out of emails by providing quick reply templates. It’s designed to help you politely ask for more time, set email boundaries, and automate follow-ups. Install superReply now to regain control of your inbox!

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