Here are some tips for responding to an email inquiry about job openings or career opportunities:
Be prompt and professional
• Respond as soon as possible, ideally within 24 hours. This shows you’re organized and interested.
• Use a professional email address with your name. Avoid nicknames or numbers.
• Address the sender appropriately by name and title. Double check spelling.
• Use a clear subject line like “Response to [Position X] inquiry”
Express your interest
• Start by thanking them for contacting you and reiterating your interest.
• Highlight your relevant skills, experience and qualifications. Discuss how they align with the role. Provide examples if possible.
• Convey enthusiasm for the company and position. Use words like “excited,” “ideal,” “passionate”.
Ask insightful questions
• Inquire about the hiring timeline and next steps in the process.
• Ask for clarification on any role requirements you’re unsure about.
• Request a phone call or meeting to further discuss the position.
Close professionally
• Restate your interest and fit for the opportunity.
• Provide your contact information and availability for further discussion.
• Thank them again for the consideration and end politely.
Following these tips will help you craft a thoughtful response that makes a great impression on any employer.
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